If you rely on a computer for your business operations, then it is
very likely that you will need a printer. All businesses have a need to
print; whether it's formal mail, proposals, whitepapers, or contracts, a
printer is essential. There are numerous printing technologies on the
market geared towards different needs and choosing one can be a daunting
task. This guide aims to simplify the selection process.
The first thing you will need to do when choosing a printer is establish what type of user you are.
Small business
If you are a small business owner, your printing needs are unlikely to be quite as intensive as a large company or corporation, and the printing tasks will generally be carried one at a time with only one or two computers needing to access to the printer. In this case, the ideal printer will be a multifunctional all-in-one offering. These are widely available, cost-friendly and space saving, packing in all the necessary features (printing, fax, scanning, copying) in both laser and inkjet models.
A basic entry-level all-in-one printer can be found for as little as $99, with higher-end models costing no more than $250. If you already have a separate fax machine and scanner, you could opt for a high quality, standalone laser printer for a similar price but with more complete printing results.
Large companies and corporations
If your company is a corporate cog, a real workhorse of a printer is going to needed to handle multiple printing jobs. A work-group laser printer is the unit of choice; these systems come equipped with fast processors, large memories and high-end print engines capable of printing around 40 pages a minute. Laser printers in this category come with large printing trays and network printing capabilities, but will cost upwards of $350.
The specifications
When choosing the perfect printer for your business, the specs are going to be an important factor and you will need to consider the following:
• Resolution - this refers to the maximum number of dots per inch (dpi) that can be printed and will have values for horizontal and vertical. Around 600 dpi is satisfactory for most, but if you regularly print graphics, 1200 dpi may be a better solution.
• Speed - the pages per minute (ppm) will be of obvious importance if you print in high volume. You will rarely achieve the speeds listed by the manufacturer, so it's best to opt for a high number.
• Connectivity - USB printing will come as standard, however, you will also want to consider ethernet connectivity for network printing, Wi-Fi if you are unable to connect via hardwire and cloud printing, which rules out the need for a mobile printer.
• Ink - this is the most expensive part of running a printer. All printers will come fitted with cartridges, but regardless of the size of your business, you should consider investing a more cost-friendly continuous ink supply system (CISS). This type of system will allow high-volume printing to be achieved on a budget.
The first thing you will need to do when choosing a printer is establish what type of user you are.
Small business
If you are a small business owner, your printing needs are unlikely to be quite as intensive as a large company or corporation, and the printing tasks will generally be carried one at a time with only one or two computers needing to access to the printer. In this case, the ideal printer will be a multifunctional all-in-one offering. These are widely available, cost-friendly and space saving, packing in all the necessary features (printing, fax, scanning, copying) in both laser and inkjet models.
A basic entry-level all-in-one printer can be found for as little as $99, with higher-end models costing no more than $250. If you already have a separate fax machine and scanner, you could opt for a high quality, standalone laser printer for a similar price but with more complete printing results.
Large companies and corporations
If your company is a corporate cog, a real workhorse of a printer is going to needed to handle multiple printing jobs. A work-group laser printer is the unit of choice; these systems come equipped with fast processors, large memories and high-end print engines capable of printing around 40 pages a minute. Laser printers in this category come with large printing trays and network printing capabilities, but will cost upwards of $350.
The specifications
When choosing the perfect printer for your business, the specs are going to be an important factor and you will need to consider the following:
• Resolution - this refers to the maximum number of dots per inch (dpi) that can be printed and will have values for horizontal and vertical. Around 600 dpi is satisfactory for most, but if you regularly print graphics, 1200 dpi may be a better solution.
• Speed - the pages per minute (ppm) will be of obvious importance if you print in high volume. You will rarely achieve the speeds listed by the manufacturer, so it's best to opt for a high number.
• Connectivity - USB printing will come as standard, however, you will also want to consider ethernet connectivity for network printing, Wi-Fi if you are unable to connect via hardwire and cloud printing, which rules out the need for a mobile printer.
• Ink - this is the most expensive part of running a printer. All printers will come fitted with cartridges, but regardless of the size of your business, you should consider investing a more cost-friendly continuous ink supply system (CISS). This type of system will allow high-volume printing to be achieved on a budget.
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